Friday 1 December 2017

Hybrid Content Management(HCM) & AEM

Hybrid Content Management system integrates cloud storage, content management services and/or features with on-premises content management software for store, share and manage enterprise content. Some of the decision factors which involved for selection of Hybrid Content Management are cost, mobility and new features.

Importance of Hybrid Content Management
Some of the recent data analyst group study revealed that within few years, majority of enterprises will manage the content using a hybrid storage model. This showcases the importance of new Hybrid AEM designs.

Cloud file sharing is one of the factor that can drive hybrid CMS demand with AEM. Enterprise file sync and share services (EFSS) examples are Box, Dropbox, Citrix ShareFile, Office 365, G Suite.

Majority of companies are moving to a cost effective cloud based system, but factors of security are still a concern and some of the federal data laws asks for an on-premise storage(compliance, performance related, and security restrictions). Hybrid approach of synchronizing such existing on-premises storage with new EFSS services is ideal in this case, this shows the importance of Hybrid Content Management system.

Some of the laws which asks for a secure data system:
Health Insurance Portability and Accountability Act (HIPAA), the Sarbanes-Oxley Act (SOX), the U.S. Securities and Exchange Commission (SEC) and other compliances.

Hybrid cloud services(HCS)
Hybrid cloud services, a bridge between on-premise storage infrastructure and the cloud of choice, allowing customers to scale cloud storage as needed, use a blend of private and public clouds, and maintain control of their data with simple management tools. New AEM designs asks for this type of service integrations.

Example for HCS system: NetApp's Data ONTAP - storage operating system, can be used to connect Amazon S3 or EVS storage.

When we migrate the applications or data to a new system , common set of problem arises such as disruption of business operations, data loss and transitioning users to new processes.

When platforms are synchronized, content is automatically populated in the new system. Through Synchronization, users can still securely collaborate with external parties and across multiple devices. Synchronization helps to sync EFSS services to their existing platforms while preserving past investments and keeping their IT infrastructure intact.

Think before you act

There are some factors to be considered before we sync up AEM with hybrid systems. Our design should be based on the out come of below considerations.

1) Ensure  bi-directional sync : When you plug AEM into a hybrid system, ensure a bi-directional sync, this confirms both platforms are up-to-date.

2) Define an inter-operability :
Consider synchronization of user permissions, document versioning and metadata across systems so that the connection is seamless, secure and transparent to end-users.

3) Think Investments done & reduce cost :
Organization might have done huge investments on the existing system already. So consider this while defining the hybrid approach. Based on usage, sync only their most used active content, while keeping old data and archived information within premise & decommission aging servers.

4) Study the system
Do an impact study on the existing system and their rules like metadata, permission, user accounts management etc. Based on the study define the new hybrid approach.


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